Managing SAF-T declarations can be challenging, especially when receiving notifications from ANAF regarding issues and inconsistencies. These notifications often take the taxpayer by surprise, particularly when they involve technical challenges that go beyond standard compliance. This guide is here to help you understand these issues and fix them with confidence.
Understanding ANAF’s two levels of verification
ANAF has two levels for validating SAF-T declarations. The first one is the DUK Integrator, which checks the declaration’s compliance with technical requirements. This step verifies whether all the sections required are included, the mandatory fields are filled in, and the data formats used adhere to the technical documentation. It checks the format of things like date and amount, maximum characters, and whether they follow predetermined nomenclatures. If the declaration fails at this stage, you would not be able to generate the PDF format necessary for submission.
After submitting the SAF-T declaration, the second-stage verification occurs. At this step, ANAF performs automated consistency checks, starting with the declaration’s General Ledger section, to assesses whether the report data is accurate and aligned with the guidelines published on ANAF’s website. Any mistakes that show up will send an alert in Virtual Private Space (SPV) after which the taxpayer will have 30 days to fix them. As ANAF refines the receiving process, further checks are likely to be applied to more sections, such as the Sales and Purchase Invoice, increasing the possibilities for errors.
The key challenges taxpayers face
Navigating ANAF’s automated checks presents two significant challenges for taxpayers. The first is identifying the errors flagged in the SAFT declaration. Although XML files are the standard format, reviewing so many lines of data in this format can be overwhelming, especially when dealing with a high volume of transactions. While certain SAF-T generation systems allow data to be exported to Excel, many do not. Not having this functionality increases the chance of delays or missing deadlines as it is hard to trace the errors.
The second one is fixing the errors that have already been flagged. When there are only a few discrepancies, changing the XML file manually may suffice. However, for declarations with many errors, manual edit becomes impractical and time-consuming. Often, the discrepancies need to be fixed within the SAF-T generation system itself, which can require technical updates. Unfortunately, technical updates in the systems can take longer than the 30-day deadline imposed by ANAF, leaving taxpayers struggling to meet compliance requirements.
How Latitude App simplifies the process
Latitude App can manage all SAF-T declaration inconsistencies. By converting XML files into Excel or CSV, the application enables users to analyse and cross-check data with more convenience, significantly facilitating the process of error identification. This removes the need to check XML files manually and saves time in finding errors. Once discrepancies are found, Latitude App allows users to make corrections directly in Excel, offering an intuitive and user-friendly interface. The corrected data can then be easily regenerated into an XML file that meets ANAF’s requirements. This feature ensures that even complex corrections are manageable within the tight 30-day response window.
Moreover, Latitude App enables taxpayers to verify their SAF-T declaration before submission, helping them identify discrepancies early, reducing the likelihood of receiving notifications from ANAF. By addressing these challenges head-on, Latitude App empowers businesses to navigate the complexities of SAF-T declarations with confidence and efficiency.
4 simple steps to resolve ANAF notifications
- Review the inconsistencies flagged by ANAF in the SPV
- Export SA-T declaration and identify errors
- Correct the data
- Validate and resubmit
Proactively validating your SAF-T declaration is the best way to avoid ANAF notifications. With Latitude App, you can check for inconsistencies before submission, saving time and ensuring compliance. By addressing issues directly, you can minimize stress and keep your business operations running smoothly.
