Who has the obligation to submit RO e-Transport declarations

With the implementation of the RO e-Transport system, a broad range of businesses and entities operating in Romania are required to declare road transport data for regular or high fiscal risk goods. The obligation isn't limited to transport companies, it applies to several other economic actors involved in supply chains, whether goods move domestically or across borders.

If you buy, sell, import, export, store, consolidate, split, or move regular or high-risk goods, you could be legally responsible for submitting transport data to the Romanian tax authority (ANAF) through the RO e-Transport platform.

A breakdown of who must comply

• Importers and Exporters – The entity listed as the recipient in an import customs declaration or the sender in an export customs declaration must submit the data irrespective if the goods are high fiscal risk or regular.
• Romanian Buyers and Suppliers – Domestic recipients of intra-community acquisitions or senders of intra-community deliveries of regular or high-risk goods are also responsible.
• Romanian suppliers – Domestic suppliers of high fiscal risk goods must declare all transports in the e-Transport system (local transports, intra-Community transports or outside EU transports).
• Warehouse Operators – If goods subject to intra-Community trade are in transit and stored in Romania, or if shipments are consolidated or split before further transport, the warehouse operator must declare them.
• Logistics Providers and Economic Operators – Companies transporting their own goods between two warehouses within Romania are obligated to report the trip if the goods qualify as high-risk, even if there's no buying or selling involved.
• Service Providers Involving Goods – Businesses providing services that require goods to be imported, used, and re-exported; or sent out of Romania for processing and returned, must report these movements.
• Stock at Customer's Premises (Consignment Stock Regime) – Both the Romanian recipient and the supplier from Romania must declare if goods are held under the stock-at-customer scheme, whether the goods are received, delivered, or returned.

The above e-Transport obligations apply when:

• Road transports (transports via air, train or water do not fall under e-Transport obligations)
• Transport vehicle has a maximum permissible gross weight of at least 2.5 tons
• Carry goods total over 500 kg or 10,000 RON

Ultimately, compliance rests on correctly identifying who owns, receives, stores, or moves the goods, and making sure the right person submits the RO e-Transport declaration. Failing to do so can result in substantial fines, especially for repeat offenses.

How Latitude App can help

Manually tracking, extracting, and reporting transport data is not just tedious, it's risky. With Latitude App, you can automate the declaration process, validate data, generate UIT codes, and stay on top of legal requirements with minimal effort.

Whether you're a supplier, recipient, or intermediary, we keep you compliant, organized, and stress-free.

Reach out at support@latitude-app.com and see how easy compliance can be.